Privacy Policy
Effective Date: December 7, 2025
Oxford Public School — Student Voices (Unofficial)
This website is a student-run, unofficial project. It is not owned, managed, or endorsed by Oxford Public School, Daltonganj.
1. Introduction
This Privacy Policy explains how this website (“the Site”) collects, uses, stores, and shares information when individuals submit content, visit pages, or interact with the Site. The purpose of this Site is to publish student experiences, reviews, images, and opinions. All views expressed are those of the submitters and not the school.
2. Scope of This Policy
This policy covers submitted content, data collected through our forms, basic analytics, moderation activities, and how we store and use information. It does not cover data collected by external services such as Google Forms or hosting providers beyond what is described here.
3. Information We Collect
A. Information You Provide
When submitting a story, review, or image, we may collect:
- Text you enter in submission forms
- Name (optional)
- Class or batch (optional)
- Photos or files you upload
- Your publishing permission choices
- Your consent confirmation
B. Automatically Collected Data
- IP address (for security)
- Browser type and device information
- Pages visited and referrer links
- Timestamps of visits
C. Cookies & Analytics
The Site uses basic cookies for essential functions and lightweight analytics to understand page visits. No advertising or profiling cookies are used.
4. How We Collect Information
Most content is submitted through Google Forms, stored in a connected Google Sheet accessible only to the Site maintainers. The hosting provider may collect server logs when someone visits the Site. Analytics tools may record anonymous usage data.
5. Why We Collect Information
We collect information for the following purposes:
- To publish stories, images, and content submitted by users
- To moderate and ensure safe, respectful submissions
- To contact users only when clarification is required
- To prevent spam, threats, or abusive content
- To improve website performance and layout
- To comply with legal obligations when necessary
6. Consent & Legal Basis
By submitting content, you consent to the Site storing and publishing it as described. For data collected automatically (IP, logs), the Site relies on legitimate interests such as security and operation.
7. Moderation & Publishing Rules
All submissions are manually reviewed. Content may be edited slightly for clarity but not meaning. The Site may remove or reject content containing hate speech, threats, personal attacks, private information, or anything unsafe.
8. Images & Photos
If you upload images, you confirm you have permission to publish them. Images may be removed if they violate rules or if a removal request is made. Do not upload sensitive documents or images containing private information.
9. Third-Party Services
The Site relies on the following third-party services:
- Google Forms/Sheets: Stores submission data. Subject to Google's own Privacy Policy.
- Hosting provider: Stores server logs and provides site infrastructure.
- Embedded content: Services like YouTube may track views independently.
10. Cookies
The Site uses essential cookies only. These cookies help basic functionality and are not used for ads or personal profiling. The Site will still function if cookies are blocked, though some convenience features may not work.
11. Data Retention & Removal
We retain submissions and published content for as long as the Site operates unless removal is requested. Analytics data may be stored for up to 12 months. Removal requests are generally processed within 7–30 days. Deleted content may remain in backups temporarily.
12. Your Rights
You may request access, correction, or deletion of your submitted data. You may also request that the Site stop processing your content. Proof of identity may be required for such requests.
13. Minors
The Site is not intended for children under 13. If a parent believes a child under 13 has submitted content, they may request removal. Photos containing minors should only be submitted with proper consent.
14. Security
Reasonable measures are taken to protect data. No digital system is perfectly secure, but the Site maintains restricted access to submissions and basic security protections.
15. Legal Disclaimer
This Site is a student initiative and is not officially affiliated with Oxford Public School. The Site is not responsible for the accuracy of user-submitted content. If required by law, the Site may disclose data stored in its system.
16. External Links
The Site may link to external websites. Those sites have their own privacy practices and are not controlled by us.
17. Changes to This Policy
This Privacy Policy may be updated occasionally. The updated version will be posted on this page with the new effective date. Continued use of the Site means you accept the changes.
18. Contact
For questions, deletion requests, or concerns, contact us at:
Email: replace-this-with-your-contact@example.com
19. Important Notices
“This site is student-run and unofficial. Posts reflect the views of the authors and not Oxford Public School, Daltonganj.”
“By submitting, you consent to the Site storing and publishing your content as described in this Privacy Policy.”
20. Final Notes
This Site exists to preserve memories and student voices. We aim to handle all data responsibly and respectfully. If you ever need clarification or help, feel free to contact us using the email above.